UNDP is recruiting an Administrative and Logistics Assistant in Marawi City, Philippines, under a one-year National Personnel Service Agreement (NPSA-5), with the possibility of extension.
The position supports the UPLIFT DC project and focuses on administration, finance, procurement, logistics and day-to-day operational support.
The vacancy is particularly suited to applicants who already have practical experience in administrative work and procurement and who are comfortable handling records, payments, travel arrangements, supplier coordination and project logistics.
Key details of the UNDP Administrative and Logistics Assistant vacancy
| Detail | Information |
|---|---|
| Position | Administrative and Logistics Assistant |
| Organisation | UNDP |
| Location | Marawi City, Philippines |
| Job Identification | 36591 |
| Grade | NPSA-5 |
| Contract type | National Personnel Service Agreement |
| Schedule | Full time |
| Contract duration | 1 year, with possibility for extension |
| Practice area | Conflict Prevention, Peacebuilding and Responsive Institutions |
| Posting date | August 28, 2026 |
| Application deadline | September 4, 2026, 11:42 AM |
| Vacancy timeline | 1 week |
The source identifies the position as a national UNDP assignment in the Philippines rather than an internship or graduate opportunity.
What project would the Administrative and Logistics Assistant support?
The position sits within UNDP’s Peace and Stabilization Programme Team and supports the Unifying Pathways, Linkages and Inclusive Facilitation of Transformative Services for Decommissioned Combatants (UPLIFT DC) project.
The project was developed by UNDP and the World Bank to support government initiatives aimed at helping former combatants transition in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). Its objectives include improving information and case management connected with the decommissioning of MILF combatants and strengthening livelihoods and wellbeing through targeted services and support.
The project has three main components:
- Establishing and operating an Information, Advisory, and Referral Services (IARS) System.
- Strengthening case management and building the capacity of social workers and parasocial workers.
- Delivering socio-economic services to selected male and female Decommissioned Combatants.
The assistant will provide operational support to the Project Manager and Peace and Stabilization team and is expected to report daily to the Project Manager. The role also involves working with UNDP colleagues, other UN agencies and civil society organisations.
What would you do in this role?
This is a hands-on operations position. Much of the work revolves around keeping project administration, procurement, finance and logistics organised and moving on schedule.
Administrative responsibilities include supporting the project’s administrative, logistical and procurement systems. The successful candidate may handle travel processing, cash-advance liquidations, supplier payments, price quotations and utility payments. Maintaining office records, calendars, transportation requests, leave monitoring and office-supply requests is also part of the role.
The position also provides procurement support. This includes contributing to procurement plans, handling Requests for Procurements, following applicable UNDP procurement procedures, supporting the use of Long-Term Agreements when applicable and coordinating with suppliers regarding deliveries. Asset inventories and asset transfers to beneficiaries are also included among the logistics duties.
There is a knowledge-sharing element as well. The assistant can be involved in organising training for operations and project staff, synthesising lessons learned and best practices, and contributing to knowledge networks and communities of practice.
Who can apply?
The vacancy requires either secondary education or, alternatively, a bachelor’s degree in business administration, accounting, finance or a related field. The university degree is described as advantageous but is not mandatory.
Experience requirements depend on the education level:
- Applicants with secondary education need at least five years of relevant experience in administrative work and procurement.
- Applicants with a bachelor’s degree need at least two years of relevant experience in administrative work and procurement.
The vacancy additionally specifies at least two years of relevant experience in administrative or programme support service.
This means the position is not designed as a first-job opportunity. Candidates should be able to demonstrate meaningful practical experience in administration, procurement or programme support.
What skills does UNDP want?
Strong office-software skills are required, including proficiency with Word, Excel, PowerPoint and Outlook. Excellent written and verbal English is also required, together with fluency in Filipino as the national language.
The vacancy also highlights several professional capabilities. These include attention to detail, problem-solving, adaptability, motivation, relationship building and an ability to work respectfully with people from different national and cultural backgrounds.
For the technical side of the job, useful knowledge includes donor partnerships and civil-society engagement, event management, finance and budget management, audit-related processes, client management and customer satisfaction.
Which qualifications or experience could give applicants an advantage?
A CIPS Level 2 qualification is highly desirable. Candidates who already hold it when applying are described as having a distinct advantage. If it is not available at recruitment, the vacancy states that it should be obtained within one year of recruitment. Lower-level CIPS certification can also provide a proportionate advantage.
Previous experience with UNDP or other UN entities is advantageous. The vacancy also lists knowledge of Mindanao dialects and familiarity with the UN system and the administrative and financial management of donor-financed projects as additional advantages.
Professional certification is otherwise listed as not required.
Where is the position based?
The Administrative and Logistics Assistant is based in Marawi City, Philippines, working under the guidance of the Project Manager. The role is intended to provide the operational support needed for the quality implementation of project activities.
Because the position covers procurement, finance, travel, events, supplier coordination, records and field-related logistics, applicants should pay close attention to the practical administrative requirements rather than focusing only on the project title.
Application deadline
The posting date is August 28, 2026, and the stated application deadline is September 4, 2026, at 11:42 AM. The vacancy timeline is listed as one week.
Applicants should therefore review their education, relevant experience, language skills and administrative/procurement background against the stated requirements before submitting an application.
